Use case
Stripe says one number. Billing says another. The GL a third.
Definition
Reconciliation is the workflow that makes bank, processor, billing, and ledger activity the same financial fact, matched, posted, and explainable, instead of a month-end cleanup across three systems of record. Stripe payouts bundle invoices, fees, refunds, and reserves; the bank line does not look like any invoice. Lucius unbundles that activity against open invoices and known patterns on a stateful ledger, with AI proposing matches and humans approving exceptions, so you can answer why a number is different without rebuilding the month.
Show us the three numbers
Bring last month's Stripe total, billing total, and GL revenue. We'll show the gaps and what a single state would do with them.
The problem
- Stripe, the billing tool, and QuickBooks each keep their own version of the truth. Close is the meeting where someone picks one.
- Payouts bundle invoices, fees, refunds, and reserves. The bank line does not look like any invoice.
- Manual matching collapses as volume grows. The trail of why a posting exists disappears into Slack.
How Lucius solves it
- Bank, card, and processor activity reconcile against invoices, bills, and known patterns on one maintained state.
- AI proposes vendor, account, invoice, and receivable matches. Humans approve, override, or split. The system learns.
- Postings are append-only and event-linked. You can answer why a number is different without rebuilding the month.
Workflow
- 1
Ingest activity
Bank, card, Stripe payouts, invoices, and bills land in Lucius automatically.
- 2
Match against open state
Lucius matches transactions against invoices, receivables, payroll, transfers, and known counterparties.
- 3
Suggest with confidence
High-confidence non-revenue can auto-approve; revenue stays on review.
- 4
Approve or split
Exceptions get human time. The rest should not.
- 5
Post to the stateful ledger
The payout, the fees, and the invoices become one explainable chain.
Example data flow
| From | To | What happens |
|---|---|---|
| Stripe payout | Bank transaction | Cash lands as a bundle: invoices, fees, refunds, and reserves. |
| Bank transaction | Match candidates | Lucius unbundles the payout against originating invoices. |
| Approved match | Ledger posting | AR clears, fees post, refunds reverse — linked to the source events. |
Frequently asked questions
Does Lucius reconcile Stripe payouts?
Yes. Stripe payouts, fees, refunds, and chargebacks match back to the originating invoices and post to the stateful ledger. Lucius unbundles a single bank deposit into the invoices, processor fees, and adjustments it contains, so AR, cash, and fee expense stay aligned instead of being reconstructed in a spreadsheet at close. That is the usual gap between Stripe's dashboard, the billing tool, and the GL.
Is this just AI bookkeeping?
No. AI proposes vendor, account, invoice, and receivable matches with confidence scores. The ledger itself is deterministic double-entry: approved matches post event-linked journal entries, and corrections are new postings that reference the original. Intelligence accelerates matching. It is not the source of financial truth.
Can we keep QuickBooks during rollout?
Yes. Most companies land with Lucius as the operational record while QuickBooks or Xero remains in place during rollout. Bank, processor, and invoice activity reconcile on the stateful ledger first. Full-stack replacement is the later path once contract-to-cash, settlement, and reporting already run on one maintained state.
How is this different from close automation tools?
Close automation speeds up reconstructing the month from disconnected systems. Lucius reduces the need to reconstruct by keeping bank, processor, billing, and ledger activity as one financial fact as it happens. High-confidence non-revenue matches can auto-approve; revenue and exceptions stay on human review. Close becomes exception review rather than archaeology.
Show us the three numbers
Bring last month's Stripe total, billing total, and GL revenue. We'll show the gaps and what a single state would do with them.
Show us the three numbersOr explore the stateful ledger — Lucius's financial system of record.